Alpha ERP runs a quarry in DR Congo from quote to weighbridge to invoice, and a farm's livestock on the same core. One system covers sales, procurement, logistics, stock, fleet, payroll and OHADA accounting, with locked-down tablets in the field and an approvals app on the phone.
Quote QT-2611
18,400.00
Crushed stone · 400 t at 46.00/t · stock reserved
APPROVED
Trip TR-0847
34.20 t
TRK-14 · 06:40 → 10:12 · proof of delivery
DELIVERED
Weighbridge WB-3318
0.20 t
Loaded 34.40 t · offloaded 34.20 t · variance to stockpile
RECORDED
Invoice INV-1907
21,344.00
12 loads delivered to 18 Oct · 400.00 t · VAT 16 %
ISSUED
Journal entry SJ-0412
3 lines
Sales journal · generated from INV-1907
POSTED
| Account | Debit | Credit |
|---|---|---|
| Dr 411 Customers | 21,344.00 | |
| Cr 702 Sales of finished goods | 18,400.00 | |
| Cr 4431 VAT on sales, 16 % | 2,944.00 | |
| Totals BALANCED | 21,344.00 | 21,344.00 |
Illustrative — not customer data.
Platform record · 2026
01 Editions
Sales, procurement, stock, fleet, payroll and accounting are one shared core. Each edition adds the work of its industry on top, and every company gets its own copy — its own database, its own deployment.
E—01 In production
Running a quarry in DR Congo
Built around the working day of a quarry, from the shift to the stockpile. Stockpiles are kept in tonnes, a quote reserves the tonnes it sells, and cost per tonne comes out by stage and product.
E—02 In production
Livestock in daily use; crops and distribution built
Each animal is registered by its ISO 11784 RFID tag and visual tag, with breed, sex, class, dam, sire and herd. Scale files from Gallagher, Tru-Test/Datamars and stick readers are checked against the scale's own count and average, and flag impossible weights, weight loss, and animals already sold or dead.
E—03 In production
Inside the quarry deployment
Transport is priced from cost — tolls by truck type, fuel both ways, repairs, site levies, wear per km and the crew's share — into a floor price per tonne on the quote.
02 Modules
The modules share one database and hand work to each other: a quote reserves stockpile tonnes, delivered loads are invoiced, and payroll posts to the ledger.
M—01
Quote to invoice, by rule
Quotes move through a pipeline and approve themselves unless a rule fires on discount, payment terms, stock or legal. Clients sign with a one-time code sent by email.
M—02
Seven steps, four people
Seven steps from request to payment, with separation of duties enforced in the database and a three-way match before a supplier invoice is paid.
M—03
From the yard to the client
The dispatch board takes each trip from truck and driver to departed, delivered and closed, with proof of delivery. The wrong truck type or an overload needs an approval, and the dispatch role sees no prices.
M—04
Stores, shelves, tanks and tonnes
Several stores, each with shelves and QR labels, and transfers between them. Stock is valued at weighted-average cost.
M—05
Every machine, its hours and its parts
An asset register, with GPS positions synced every 5 minutes.
M—06
The shift, as a record
Shift sheets are filled in on tablets, or photographed on paper and confirmed by a person. The daily production record keeps machine hours, diesel, rock moved and crusher output.
M—07
DRC payroll, posted
Staff records and DRC payroll together, with payroll posted to the ledger.
M—08
One inbox for approvals
One approvals inbox across quotes, purchase requests and orders, new clients and suppliers, payments, receipts, leave, stock counts and logistics overrides.
03 Procurement
A purchase passes through seven steps and four different people, from the request on site to the payment. No one person can carry it through alone.
Raised per site and charged to a machine or job. It can draw spare stock from another store first.
By someone other than the person who asked.
Side by side in USD, with the lowest price per item and the lowest total flagged. Choosing another needs a written reason, and the order keeps the comparison.
Approved by a director or the owner, with Incoterms and deposits. A changed order is approved again, and an order can be closed short.
Against the delivery note, with a photo, and at most 2 % over the order.
The supplier's invoice is compared with the order and the receipt before it is paid.
Payment request, payment approval, payment, with supplier withholding.
04 Accounting
Invoices, receipts, payroll, fuel and production post their own entries. Posted entries are never edited, only reversed.
SYSCOHADA révisé. Every account carries its OHADA code and class.
USD base, with CDF, EUR, ZAR and ZMW. The Banque Centrale du Congo average rate is fetched hourly from 01:00 Kinshasa time until the day's rate is in, and each document is valued at its own date's rate.
Realised gains and losses post to 676 and 776. Revaluation runs automatically at month-end and reverses the previous one first.
Sales, purchases, bank and miscellaneous, each numbered without gaps per year.
Only the owner closes or reopens a month. Close is refused while drafts remain or an entry does not balance; year-end carries balances forward and locks the year.
VAT at 16 % or 0 %, supplier withholding, and the DRC mining royalty.
Trial balance, profit and loss, balance sheet, cash flow, general ledger, receivables ageing, VAT return, withholding tax, inventory valuation, cost per tonne, budget vs actual, and FX gains and losses.
Statements are imported as CSV and matched automatically on reference and amount, with suggestions, rules and a reconciliation report. There are no live bank feeds.
Several sites in one deployment: the site is on every journal line and every budget. One legal entity per deployment.
Built to OHADA rules for Central Africa; our own UAE books run on a ledger built to UAE VAT. A new country is scoped as its chart, its taxes and its payroll.
05 In the field
A crusher, a dispatch yard and a delivery site are not places for a laptop. Alpha ERP goes to them on locked-down tablets, puts approvals on the phone, and reads paperwork from a photo for a person to confirm.
F—01
Kiosk tablets
F—02
iPhone & Android
F—03
AI
06 Access & control
Rights are set per module, per role and per site. Under them, row-level security covers every table, and separation of duties is enforced in the database.
On every table, and a test enforces it.
View, create, edit and delete, set per module for each role. Roles inherit, and the owner can override them for one person.
A user's access can be limited by site.
Enforced on the server.
The owner chooses which platforms each account may use: web, tablet, iPhone, Android.
Requester, buyer, approver and payer must be different people, and whoever approved an order cannot pay it. Enforced in the database.
Changes are recorded on 166 of the 215 tables.
New clients and new suppliers both pass a legal check, and a new supplier needs Legal's approval against its Id. Nat., NIF, RCCM and VAT number.
Ask how separation of duties is enforced and you will be shown the rule in the database, not a diagram of one.
07 Rollout
Each company gets its own deployment, configured to the way it already works. Nothing has to be switched off on the first day.
Sites, editions, modules, users and roles, and the chart, taxes and payroll your country needs. What runs the business today is mapped first.
You receive A scope and a quote for your deployment.
Your own database and deployment are set up, with sites, stores, roles and rights set to how the business already runs.
You receive Your own deployment, configured to your sites and roles.
The ERP is locked onto rugged Android tablets for the crews; the phone app goes to the people who approve.
You receive The ERP on locked-down field tablets, and approvals on the phone.
Old systems are retired module by module, on dates you set. Until its date, a module runs alongside the system it replaces.
You receive One ledger, a module at a time.
08 Questions
Mining and quarrying, agriculture, and logistics, on one shared core. A quarry in DR Congo runs the mining and logistics editions. A farm runs the agriculture edition: livestock is in daily use, and crops and distribution rounds are built.
It is built to OHADA rules for Central Africa; our own UAE books run on a ledger built to UAE VAT. A new country is scoped as its chart, its taxes and its payroll. The interface is in English.
Yes. Old systems are retired module by module, on cut-over dates you set, and until then the two run side by side. That is how the quarry runs today: some of its records stay in the previous system until their module's date.
Stock counts do: they keep working with no signal. Nothing else is captured offline.
Yes. The Alpha ERP app is native on iPhone and Android, with KPIs, the approvals inbox, alerts by push notification, and Face ID sign-in. It is distributed privately: the Android app from the ERP itself, the iPhone app as an unlisted build.
There is no price list. Each deployment is quoted on its scope: the editions and modules, the sites and users, and the chart, taxes and payroll your country needs. Tell us what runs the business today and you get a quote rather than a call to arrange one.
09 Request a demo
Tell us the industry, the sites, the number of users and what runs the business today. You will get a reply within one business day, and a walkthrough of the modules your operation needs.